Solid Tagging Feature with Basic Taxonomy

Written by Jeremy Caney. Posted in SharePoint Web Parts

review3 (Rating 3 out of 5)

This KWizCom product was clearly built first and foremost for tagging, with taxonomy management thrown in as an extra bonus. As a result, implementers will likely get more features than they’d expect from a standard tagging solution – such as the ability to select tags from a list.

At the same time, those interested in taxonomy management may be disappointed in limitations of the product, such as the inability to rename tags centrally, create tag synonyms or (easily) import tags from a standardized source via XML. Nonetheless, the product offers a number of innovative features that more full-featured taxonomy management applications don’t incorporate – such as the ability for tags to have multiple parents as well as support for multiple taxonomy definitions on a single site, including per list definitions.

PROS

  • Simple and reliable Windows installation experience.
  • Features are described clearly on website; setup and configuration are intuitive.
  • Support for multiple taxonomies, including list specific taxonomies.
  • Tag subscription model, including customizable user alerts.
  • Tags can be cross-referenced to multiple parent nodes.
  • Permits user generated tags.
  • Tags stored in plain text simplifying integration (filters, client integration, CQWP, etc).
  • Case always honors centralized tag list, even if manually entered with conflicting case.
  • All web part display formats consolidated into a single centralized web part.
  • Web part reasonably flexible; allows customizing tag count, font size, link URL, etc.
  • Web part tag menu supports multiple skins (built-in).
  • Web part includes customizable template, style sheet and even CSS class “namespacing” (via custom prefix).
  • Tag definitions can be scoped to the current site, the site collection or even referenced from a remote site.

CONS

  • Tag library displayed as a flat list, unable to sort by path or parent.
  • No ability to import lists from a hierarchical source (e.g., XML).
  • No ability to auto-select parent tags in hierarchy.
  • Users cannot modify tag details pages via GUI.
  • When clicking on a tag with only one item, user is forwarded to that item. This is an inconsistent user experience and prevents subscribing to that tag.
  • SharePoint's "quick filter" (in column header) does not allow filtering by individual tags.
  • No checking for duplicate tags; allows a content item to be tagged with the same tag multiple times.
  • No sorting of tags; tags always display in order entered by users.
  • No built-in customization of tag display; tags always display as semi-colon delimited list (with no spaces).
  • SharePoint filters are unable to distinguish between partial word matches and full words.
  • Web part tag menu skins cannot be customized by developers to match site.
  • Does not expose tag counts in Web Parts except as implied via tag cloud.
  • Does not track the difference between user contributed tags vs. administrator added or confirmed tags.
  • While there is a centralized tag list, tags are not linked to content. Therefore, if a tag is renamed, content is not updated. 
 
Jeremy Caney
Author: Jeremy CaneyWebsite: http://www.ignia.com
Jeremy is the founder of Ignia, a software design firm established in 1998 which specializes in Microsoft internet technologies. He has architected dozens of high-profile web sites including Microsoft’s CIO Network.

Comments   

 
# SharePointer 2010-06-30 07:14
Knowledge Management and Social Networking are unleashed, for real this time, with the new version of Microsoft SharePoint 2010. SharePoint 2010 now fills the big gaps in 2007, with managed taxonomies and folksonomies, expertise finding, content rating, and commenting. So, if you are looking for a very similar solution, but 100% based on the new SharePoint 2010 Server Enterprise Metadata Management API, you will find it here:

http://www.layer2.de/en/products/Pages/Knowledge-Management-Suite-SharePoint-2010.aspx

It comes with content-based tag suggestions, auto-tagger, A-Z index style tag directory, tree-style tag navigation, related content and more. The Shareware version is FREE.
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