Document Management in FileHold /SharePoint web part integration. FileHold’09 takes the existing Sharepoint integration even further. Prior SharePoint integration functionality(in both WSS and MOSS) consisted of two web parts.
FileHold Embedded Web Client web part – essentially a complete FileHold web client functionality accessible from SharePoint but without the ability to move (copy or check-out/check-in) between both platforms.
FileHold SharePoint Client web part – a “connector” between FileHold and SharePoint allowing SharePoint documents to be added or moved to FileHold repository and FileHold documents to be copied to SharePoint Folders/Libraries or to be Check-out from FileHold to SharePoint Folders/Libraries and then subsequently Checked-in to FileHold.
In FileHold’09 a new Web Part allows users to search the FileHold repository from within SharePoint and display the results on the SharePoint Federated Search Results page in the “FileHold Search web part” alongside the search results from FileHold.
The SharePoint search page can be configured to display, search results from other sources such as: Microsoft Bing search engine, Microsoft Exchange, share drives, SharePoint sites/folders/libraries etc. Search results from all of these sources are presented as separate result lists (they are not merged together). The search query is entered once for all configured sources and all search results coexist on one federated results page.
The search results from FileHold are presented as document links. Clicking on a link takes the user directly into FileHold with the relevant document highlighted in the folder and the metadata panel is displayed.
When browsing through the SharePoint document library folders it is now possible to easily distinguish between documents which were checked out from FileHold and those which were not. When a user invokes the document level contextual menu by right clicking on the document icon; FileHold’s Check-in menu option is either active for the documents which were checked out from FileHold or dimmed (unavailable) if they were not.