If you're looking to distribute version controlled, accessible, read-only versions of your Microsoft Office documents through SharePoint, the Office to PDF Conversion Solution Accelerator is exactly what you're looking for. With Office to PDF, your portal can make conversions automatically, either on a set schedule, or whenever documents are updated. Office to PDF is an integrated, flexible system even that allows you to assign conversion duties to a different server, if you don't want to burden your SharePoint server with the workload.
Office to PDF is a snap to manage once you're up and running. It runs off a configuration list, which allows you to customize the conversion process (include some or all versions of the document, add metadata, etc.), and audit the list of any failed conversions. And while it's easy to get under the hood should the need arise, you'll spend most of your time not interacting with the software at all - just sit back as an automated workflow protects your source documents and keeps your public PDF libraries up to date.
Some of the capabilities of the Office to PDF Solution Accelerator:
- Automatically convert your Office and other documents to PDF.
- Works with a scheduler based on the Windows NT Scheduler for configuring when and how often your documents are converted to PDF.
- Includes an option to convert only the most current version of a document to PDF or all of its versions (provided versioning is turned on for the Master Document Library).
- Detects when document has been added or modified and performs conversion immediately.
- Can automatically copy one or all meta data fields from the Master Library to the Shadow Library, and keep meta data in sync.
- Enables you to store the Master Library on a restricted site and display Shadow Library on a separate public site.
- Includes support for many Microsoft Office 2007 file types (.docx, .xlsx, .pubx).
- Includes an option for viewing the corresponding PDF available in SharePoint Edit drop-down menu for each document item in the Master Library.
- Power your conversion server with OpenOffice or Microsoft Office 2007, for maximum compatibility.
- Allows you to offload the conversion process to a different server, if desired.
- Provides easy auditing with an automatically maintained failed conversion list for simple troubleshooting.
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